Job summary

As part of the Horton Transformation, this role is required to manage the team of Facilities Assistants, providing financial and administrative support to both the Senior Operational Facilities Manager and the Horton based Estates & Facilities operational teams.

Support senior colleagues, under minimal guidance, in providing a comprehensive service to the management, and internal stakeholders and external organisations.

The postholder will take leadership in delegated areas of responsibility, working

to achieve agreed objectives.

To ensure the team provide an effective, efficient and professional administrative service to Estates & Facilities. Communicating complex and sensitive information with a range of staff both internally and externally across the Trust.

To take a main role in the management of the Facilities invoicing system and budget management information, including assisting with the provision of a comprehensive reporting using both the Trust's and the Estates Operational Management computer system software packages.

Main duties of the job

EF15QP

Ensure all financial information provided is timely, accurate and relevant and is produced in accordance with the relevant reporting timetable.

Complete/Review/Investigate all statutory, internal and external reporting for all area of responsibility, including preparation of relevant working papers.

Support the effective delivery of services, as defined by agreed service specifications.

Contact internal and external stakeholders to resolve queries, taking escalation from Team members.

Manage the reconciliation of financial information, taking action where necessary to resolve any reconciling items. Supporting team members with reconciliation ofcomplex issues.

Provide leadership to team members within their designated team.

Deputise for senior staff members as required.

Provide key stakeholders with current and forecasted financial information and advice to enable them to meet their financial duties.

Contribute to the management and maintenance of effective budgetary control systems.

Maintain robust control records and establishment records.

Finance lead with senior support for the negotiation and agreements of contracts for specified contract area(s).

Identify financial risks and include as appropriate in the directorate risk register, review regularly.

About us

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury. For more information on OUH please view OUH At a Glance by OUHospitals - Issuu

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community.

We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.

These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel.

Job description

Job responsibilities

For a Detailed job description and main responsibilities please refer to the Job Description document attached.

Person Specification

Personal Specification

Essential

oGood level of education ie., GCSE or equivalent in English or Mathmatics.
oDemostrable experience of working in a similar post and eveidence of assimilation of knowledge of the full range of the NHS finance, budget and procurement practices.
oKnowledge of a range of Estates and Facilities administrative protocols and procedures including Capital and Revenue.
oEvidence of ability to manage other members of staff.

Desirable

oCertificate in Accounting
oEvidence of on-going study and continuing personal development
oKnowledge or NHS Concept and Oracle purchase and ordering systems (financial systems).

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Oxford University Hospitals NHS Foundation Trust

Address

Horton

Oxford Road

Banbury

OX16 9AL

United Kingdom

Employer's website

https://www.ouh.nhs.uk/ (Opens in a new tab)

Deputy Facilities Manager