Document Controller
Perkins&WillCurrently, we are looking for a driven and experienced Document Controller to join our London office and to work closely with our project teams and internal specialist departments. Within this position, you will be working with a diverse team of professionals whose specialisms span across the Architecture, Interior Design, Urban Design and Branding industries.
Your role will be to ensure the accuracy, distribution, collection, record, dispatch, and storage of incoming and outgoing digital information via the various projects web based electronic document management system.
There is a larger team of Digital Design specialists to work with/to support you, and you will be managed by our Senior QA Document Controller. While a minimum of four years of experience is required (within a similar industry), we are open to meeting with candidates with more experience.
Overall Responsibilities will include:
- Establish a working Common Data Environment (CDE) for all sizeable London office projects during relevant RIBA stages. This typically involves using tools like SharePoint and BIM360 Docs derived from templates.
- Maintain and develop project CDEs to ensure alignment with agreed ISO/Office protocols.
- Provide support, advice, and guidance/training to the project delivery team on the use of appropriate tools.
- Attending project meetings as requested.
- Produce and update Task/Master Information Delivery Plans / Information registers as project information is
transmitted. - Maintain and update relevant information standards in accordance with the project protocols.
- Provide document control quality assurance for information produced by the project team.
- Ensure meta data is accurate and complete when working in project EDMS.
- Manage multiple projects and organise time accordingly.
- Record receipt of incoming information (drawings, reports, specifications etc.).
- Monitor and collect marked-up drawings in timely manner.
- Issue and record return of comments to original issuer.
- Liaise with project teams in relation to information exchange.
- File digital and hard copies (as received and issued).
- Assist with ISO Audits.
- Assist departments with digital files (on an ad hoc basis).
Requirements and skills:
- Minimum 4 years’ experience performing similar role in the architecture/interior industries.
- Experience and knowledge of the RIBA work stages.
- Experience of using online EDMS systems such as Acconex, Asite, Viewpoint, BIM360 Docs.
- Solid experience of SharePoint, BIM360, MS Office suite (specifically Excel) is a must.
- Understanding of processes related to information exchange (ISO19650).
- Strong communication skills when working with internal and external project team.
- Knowledge of Autodesk Construction Cloud services such as Design Collaboration an advantage.
- Knowledge of Autodesk Revit an advantage.
- Ability to prioritize and take initiative.
- Strong organisational skills.
- Assertive enough to make sure that information is correctly received, commented upon and returned on time.
If you are ready to take the next step in your career and join our global team, then please apply via this job posting or send through your details directly through to London.Recruitment@perkinswill.com
Please note, if you happen to require any further assistance or need us to make any adjustments for you during this process, then please let us know via this email above quoting Applicant Accessibility in the email title. Please be sure to include a detailed description of the requested accommodation, your name, and preferred method of contact. This way, our team can ensure to put added measures in place to support you during the application and interview process.