Office Manager

Office managers coordinate and oversee administrative duties as well as the coordination of any Facilities based functions within the Office. Their responsibilities generally include duties such as greeting visitors, managing office supplies and equipment, overseeing contractors carrying out Property repairs and inspections, owning budgets, supporting senior staff members with administrative tasks and management of Office based Soft Services such as Cleaning and Security.

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Responsibilities 

• Liaising with the Group Facilities Manager to report any maintenance or H&S matters, monitoring to ensure remedial work is undertaken promptly and safely.
• Assisting visitors and clients, providing them with the reasonable resources they may need during their visit.
• Providing inductions for new starters
• Management of all desk and meeting room bookings.
• Fielding questions raised by occupiers, assisting them in their use of the office and equipment such as phones and printers, minimising any disruption to permanent desk occupiers.
• Management of all office stationery.
• Raising and goods receipting purchase orders and invoices within E1.

• Organisation of events based around promotion of well-being and team bonding. 

   

Knowledge, Skills, and Experience

Essential 

• Proven experience as Office Manager / facilities coordinator or in a similar role
• Proficient in the use of Microsoft office packages including Word, Excel and Outlook and a proficient knowledge on I.T and AV technology
• The ability to communicate effectively and professionally with colleagues, contractors and key stakeholders

Essential 

• A professional qualification in facilities management (IWFM Level 3+) or relevant experience
• Good level of general education educated to ‘AS’/HNC Level as a minimum or equivalent with demonstrable written and numerical skills. 

Desirable

• A qualification in health & safety (NEBOSH, IOSH)